Pilot privacy information

Privacy & Data Protection

ChalkboardAI is being built around a simple principle: teachers should be able to benefit from AI tools without unnecessarily sharing identifiable pupil information.

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Our tools are designed to minimise the data sent to AI systems. Where pupil information is needed to generate useful outputs, ChalkboardAI uses local pseudonymisation first, so that names and direct identifiers are replaced before any AI request is made.

What ChalkboardAI does

ChalkboardAI helps teachers with workload tasks such as report writing, intervention planning, provision mapping and classroom organisation.

The tools are designed to work from teacher-controlled class information. The aim is to provide useful support while keeping the teacher in control of what is uploaded, reviewed and used.

Our privacy principles

  1. Data minimisation

    ChalkboardAI only asks for the information needed for the tool being used.

  2. Local pseudonymisation first

    Where possible, pupil names and direct identifiers are replaced in the browser before information is sent to an AI model.

  3. Teacher control

    Teachers remain responsible for reviewing, editing and approving any AI-generated output.

  4. No hidden pupil profiling

    ChalkboardAI is not designed to make automated decisions about children. It supports teacher judgement; it does not replace it.

  5. Transparency

    The aim is to make it clear what information is being used and why.

Use during pilot testing

ChalkboardAI is currently in pilot development. Access to the dashboard and tools is restricted by pilot access code.

Pilot users should only upload information they are authorised to use and should avoid including unnecessary identifying details in free-text fields.

AI-generated content should always be checked carefully before being copied, saved or used professionally.

What is sent to AI systems?

The exact information sent depends on the tool being used. However, ChalkboardAI is designed so that direct pupil names are removed or replaced before AI processing wherever possible.

For example, a pupil name may be replaced with a label such as “Pupil 1” or “Anon-1” before being included in an AI request. The matching back to real names happens locally for the teacher.

Data storage

ChalkboardAI is designed to avoid storing pupil records unnecessarily. Pilot tools should be treated as working tools rather than long-term storage systems.

Teachers should keep their original school records in their approved school systems.

Third-party AI providers

Some ChalkboardAI tools use third-party AI services to generate suggestions or draft text. These services process the anonymised or minimised information needed to complete the request.

ChalkboardAI’s goal is to reduce the amount of identifiable information shared with those systems as far as possible.

Important note

ChalkboardAI is a support tool for teachers. It does not replace professional judgement, safeguarding procedures, SEND processes, school policies or statutory responsibilities.

Contact

For questions about ChalkboardAI, privacy or pilot access, please use the contact form on the ChalkboardAI website.

Send a privacy or pilot access enquiry