Rota - Pilot Edition

A privacy-first tool for planning school interventions.

This pilot version allows participating schools to test the full ChalkboardRota workflow in a controlled environment.

All pupil data is anonymised locally before any AI processing.

No real names are sent to external services.

This pilot is being run alongside data-protection review and feedback from teachers.

Features and wording may change based on pilot findings.


How to pilot this tool

  1. Load the Chalkboard Class Record.
  2. Click Check for identifiable information → then Anonymise.
  3. Click Extract & review interventions.
    • Review suggested interventions and constraints.
    • Confirm or adjust frequency or priority.
  4. Load the Chalkboard timetable.
    • Click a session to tag how many adults are available.
  5. Press Review data before generating plan.
  6. Confirm that you are happy for the data to be sent to the AI model and click Generate plan.

Use Show real names to toggle between pseudonyms and real names.

Remember that the plan that is generated is a suggested plan only.

Your professional judgement is required before implementation.

1. Upload & anonymise
2. Review interventions
3. Generate plan

Upload Class Record


Intervention menu

This step analyses your anonymised class record and suggests a teacher-reviewable menu of interventions.
No scheduling happens in this step.

Uses anonymised data to suggest interventions. Nothing is scheduled at this stage.

Timetable

Upload a timetable spreadsheet to pre-fill your timetable grid.
Please ensure no identifiable pupil data appears in your timetable file.



How to upload your timetable

Best format: Times down the left, days across the top.

1. If your timetable is in Word, copy the table into Excel first.

2. Check the first column contains start times (e.g., 08:40, 09:00, 09:20…).

3. Save as an Excel file and upload it here.

Uses anonymised data to suggest how interventions could fit into your timetable.